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1031 Exchange: A Step by Step Guide

Investors unfamiliar with 1031 Exchanges may envision

the process as being intimidating and difficult. In reality,

it doesn’t have to be. In order to successfully complete

an exchange, investors must simply follow the following

basic steps:

Set up an Exchange Account

The 1031 Exchange account MUST be opened before close

of escrow on the property being sold. Waiting until the

last minute is not recommended, but Asset Exchange

Company (AEC) can open a ‘rush’ account if necessary.

Insert the Appropriate Language into the Sales Contract

The appropriate 1031 language should be added to the

Purchase & Sale contract for the property being sold.

AEC can provide you with such language if necessary.

Execute the Exchange Agreement

At the close of escrow, AEC will coordinate with the

escrow company to obtain all of the necessary signatures

on all exchange documentation.

Locate Replacement Property

The most difficult process of the exchange can often be

finding the right replacement property within the required

timeframe. The IRS requires that potential replacement

property is identified on or before day 45 of the exchange

and property must be acquired on or before day 180 of

the exchange.

Submit 45 Day Identification Letter

The Identification Letter MUST be submitted no later

than day 45 of the exchange. All potential replacement

properties must be identified in writing in an

unambiguous manner.

Request Funds for Deposits

Money for deposits can be disbursed from the

exchange account. Clients are required to send AEC

the “Disbursement Form” indicating how much money

needs to be distributed and to whom. Deposits can

also come from the clients personal funds and then

reimbursed to the client at the closing of the property.

Submit “Replacement Property Form”

Once a replacement property has been decided upon

and there is likelihood of closing, the exchanger will

need to submit the “Replacement Property Form” to AEC

indicating who they are working with to buy the property.

Obtain Appropriate Signatures

At the close of escrow of the replacement property, AEC

will work with the new escrow company to obtain all

appropriate signatures for all exchange documentation.

Depending on the nature of the transaction, additional

steps may need to take place. Asset Exchange Company

will work closely with the client to ensure a successful



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